Government Records Access Management Act (GRAMA)

What is GRAMA?

The Government Records Access and Management Act (GRAMA) is a comprehensive records law which provides the legal framework and requirements for providing access to government records (Utah Code 63G-2-101 through 63G-2-901).  

GRAMA defines what a government record is (Utah Code 63G-2-103). The law acknowledges the competing interests of government transparency with individuals' right to privacy and public policy interests in restricting access to some records. It specifies conditions when access should be restricted through a classification system that includes public, private, and protected records (Utah Code 63G-2-301 through 63G-2-310). 

GRAMA identifies who has the right to access restricted records and states that everyone has the right to access public records (Utah Code 63G-2-201 and 63G-2-202).  

GRAMA lays out the processes by which records should be requested and by which government must respond (Utah Code 63G-2-201 through 63G-2-206).  

If parties disagree on issues related to a records request, GRAMA outlines an appeals process (Utah Code 63G-2-401 through 63G-2-406).

Request a Record

Kaysville City's Legal Department processes all Government Records Access Management Act (GRAMA) Requests for the City. If you wish to request a police report, you can do so through our Police Department.

To submit a GRAMA request for a record, please fill out our online form by going here:


You can also fill out a Records Request Form (PDF) and return it to the Kaysville City Legal Department, whose contact information can be found on this page.

Please note: If you are requesting information on behalf of a client, please attach a notarized release from the subject of the record. 

You may also submit a public records (GRAMA) request to the city through Utah's Open Records Portal (ORP).

Fees

Research, Compilation, Editing, Etc.*:
First 15 minutes
No charge
After 15 minutes
Hourly charge based on salary of the lowest paid employee who can perform the request.
Subject line summary of email search$30.00 (per 500 results)
Emails$1.00 per email or attachment
*This shall be billed in 15-minute increments. In the sole discretion of the records officer, costs, and anticipated costs, may be required to be paid in full prior to commencing record request fulfillment.


 Other Related Fees
Copies $0.25
Flash drive$10.00


Police
Incident reports$10.00 per report*
Photos$15.00 per case*
Audio or video recordings (e.g. dashcam, bodycam, or other recordings$50.00 per recording*
9-1-1 call recording$15.00 per call*
*If the record request requires longer than 15 minutes to research and prepare copies, the city may charge the hourly wage of the lowest paid employee who, in the discretion of the custodian of records, has the necessary skill and training to perform the request. This shall be billed in 15-minute increments. In the sole discretion of the records officer, costs, and anticipated costs, may be required to be paid in full prior to commencing record request fulfillment.